Why Complete GST Billing Software is a Must-Have
In any business, billing is a continuous process. If it is done properly, you receive payments in time; otherwise, it may come to a pause due to a lack of OPEX. However, with the implementation of Goods & Service Tax in India, the billing process has become more complex, often leading to errors and delays. To overcome this obstacle and streamline your billing operations, you need a powerful GST billing software.
In this blog, we will discuss reasons for utilizing Accounting & GST billing software in your organization; before that, let’s look at the format of invoices under GST.
Format of GST Invoices
Before discussing why your business needs GST billing software, let us throw some light on details to mention on GST-compliant invoices:
- Invoice Number
- The date on which the invoice was issued
- Name of the Customer
- GSTIN of the consignee and consignor
- The place from where the supply was made
- HSN or SAC code
- Details of the item, like their weight, value and quantity
- Rate of SGST, CGST and IGST applied
- Products/services to be taxed and calculated
- Signature of Supplier
- Taxable amount and discount
Creating an invoice with 10+ fields is complex and requires manual processes, which is why you should consider switching to accounting and billing software.
Why You Should Choose Modern GST Billing Software
Due the following reasons, you should seriously consider implementing GST billing software in your organization:
Generating GST-Compliant Billing Becomes Super Easy
Conventional billing software requires third-party integration or help from tax consultants to compile data and file GST returns. However, utilizing GST-compliant billing software makes GST return filing easier, as data is migrated to the GST portal via API.
Moreover, if you are a GST-registered business and want to generate a GST-compliant invoice, conventional software would make it difficult as you would have to mention the HSN Code and tax rate and calculate the tax amount. Conventional accounting software does not provide such facilities; switching to GST billing software is best.
Offers Customization
The conventional billing process allows little or no customization; you have to stick to the same old template until your printed bill book runs out.
Modern GST billing software offers the option to customize billing templates, change color, change addresses, update logos, and more. It is also automatically updated with changing GST regulations.
Manage GST Filing Documents
When your business is GST registered, you need to manage various documents such as return filings, warning notices, and tax refund documents. Since all these documents are in digital format, they are stored in the software itself, making retrieval easier.
Economically Viable Solution
Almost all the GST billing software available in the market is not just affordable, but also a cost-effective solution for your business. Whether you’re a large enterprise or a small-scale business, you can subscribe to it without burdening your budget, giving you peace of mind about your financial investments.
Data Security
Data security is a major concern for businesses when implementing online accounting and billing software. Regardless of the data center, if certain measures are not taken, data is vulnerable to theft.
Normally, GST billing software is designed to provide the ultimate security measures for users’ data. We encourage you to check what security measures are taken before subscribing to any accounting or billing software. This emphasis on data security should make you feel secure about your business’s sensitive information.
Must-Have Features of GST Billing Software
Looking at the diverse requirements of businesses in India, your accounting and billing software needs to cater to some of these requirements; otherwise, there’s no point in subscribing to software.
Migration facility: One of the basic features your GST billing software should have is to facilitate businesses’ migration or transfer of their data easily from any other accounting software without any discrepancies.
Cloud storage: Businesses often face trouble if something goes wrong with their hard drive (where accounting and billing data is stored). To prevent such a situation, storing all the data on a stable cloud, where data retrieval is easy.
Multi-user access: If an organization consists of multiple departments and 100s of employees, then it is highly likely that they need multiple-user access to manage the books of accounts of such a large company.
User access control: Access control is a must feature when providing multi-user access. In an organization, responsibilities are predetermined, so based on that, one should be able to provide limited access to their employees.
Dedicated customer support: You never know when you will require technical support. To prevent any contingencies, you should ensure that there is dedicated customer support provided by the GST billing software team that you have subscribed to.
Over To You
This was all about why you need GST billing software for your business. We hope that after reading this blog, you will introduce GST billing software into your billing process.
If you are looking for free GST billing software, look no further because Munim is here. Munim is not just any accounting, billing, and inventory management software. It is India’s most trusted and comprehensive business solution, capable of generating reports in real-time as well. Don’t wait, make The switch to Munim now!
Frequently Asked Questions on GST Billing Software
Which software is used for GST billing?
Ans. Over a dozen GST billing software programs are available in the market, but none can beat Munim GST Billing Software. It is available for free until 31 March 2025.
How to create a bill in Microsoft Excel?
Ans. By following the below-mentioned steps, you can easily create a bill in MS Excel:
- Open Microsoft Excel on your laptop or PC
- Choose an invoicing template or import a template of your choice
- Open the template
- Customize the template for your company (i.e. update logo, address and other essential information)
- Create an Invoice
- Save and export the invoice
Who can issue a GST invoice?
Ans. A registered person supplying taxable goods or services is responsible for issuing the GST invoice mentioning the description of goods or services rendered, price, tax levied and other details prescribed in Invoice Rules.
