How to Add Onetime Descriptions for Items while creating Sales Invoices?

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Enable the Description Column

Before entering a one-time description, ensure that the Description column is visible in the invoice.

Steps

1. Open the Create Sales Invoice page.
2. Click the Show/Hide Columns option.
3. Enable the Description checkbox.
4. The Description column will be displayed in the item grid.

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Add a One-Time Item Description

Once the Description column is enabled:

Steps

1. Select the required item in the invoice.
2. Click inside the Description field.
3. Enter the required item description.
4. Continue creating the invoice and save it.

How It Works

• The item’s default description will be displayed automatically if available.
• You can edit, replace, or add a new description for the current invoice.
• The changes will apply only to the current Sales Invoice.
• The original item description in the Item Master will remain unchanged.

Important Notes

• One-time descriptions are invoice-specific.
• Changes made in the Description field do not update the Item Master.
• This feature is useful when additional product details need to be shown on a specific invoice.

Result

The customized item description will appear on the generated Sales Invoice while keeping the original item master data unchanged.

Need Assistance?

For any assistance related to item descriptions in Sales Invoices, please contact the support team.