Purchase bill

This module is used for inward purchase bills. Here you are able to add new vendors and new items.
On this page, you are able to import the purchase bill. we are providing the sample excel file which you can download, add the details and import the data.

On this page…

How to import purchase bill:

  • Go to the Purchase module from the left sidebar and then select the Purchase Bill.
  • Now on this page, click on the Import purchase button from the top right corner.
  • Now the import sales popup will be shown from which you need to click on the Download sample file.

Create purchase bill :

  • Go to the Purchase bill module in the left sidebar.
  • Click on the Create bill button or press the Alt+N key.

Purchase bill listing page without demo entry
Purchase bill listing page without demo entry

Purchase bill entry
Purchase bill entry

FieldDescriptionNote
VendorHere select a vendor for creating a purchase bill. here also you are able to add new vendors. Mandatory field
GST INAs you select the vendor, the GST number will automatically come here from the ledger.This field is disabled.
Mobile no.Here write your vendor mobile number.
EmailHere write your vendor email. 
Billing addressIf you have written the address in the vendor ledger then as you select vendor, the Billing address will automatically come here. Mandatory field
Billing PincodeAs you select the vendor, the Billing Pincode number will automatically come here from the ledger. Mandatory field
Billing StateAs you select the vendor, the Billing state will automatically come here from the ledger. Mandatory field
Bill no.Here write the purchase bill number.Mandatory field
Bill dateHere write the purchase bill date.Mandatory field
Terms (Days)Here set the due days for this purchase bill.
Due dateAs you write Terms days, The due date will automatically be set.
BookHere select the purchase book for purchase record.
PRODUCT/SERVICEHere select an item, here also you are able to add an item.Mandatory field
HSN/SACIf you have written the HSN/SAC code in the item master then as you select an item, the HSN/SAC code will automatically come here.
BATCH NO.
Here write the batch number.
MRP
Here write the item MRP.
QTY
Here write the item quantity.Mandatory field
RATE (₹)
Here write the item rate.Mandatory field
DISCOUNT(%/₹)Here write discount. here you are able to apply discounts in two types, first percentage-wise and second amount-wise.
DISCOUNT AMOUNT (₹)
As you write discount, The discount amount will automatically come here.This field is disabled.
CESS(%)
Here write CESS(%).
GST RATE(%)
As you select the item, GST Rate automatically comes here from the item master. Here also you are able to change GST Rate.This field is disabled.
AMOUNT (₹)As you write item name, item quantity, item rate, and discount then the amount will show here.This field is disabled.
Special notesHere write a special note for this invoice.
TDS sectionHere select the TDS Section rule.
TCS (%)As you select the TDS Section rule, TDS (%) will come here.
Auto round off checkboxThis checkbox is used for the invoice total amount set in the round of amount.
Save & next buttonThis button is used to save the purchase bill and page redirects on the same page.

Shortcut Description
Alt+SSave & next – This shortcut is used to save the purchase bill.
Alt+DDiscard- This shortcut is used to discard the purchase bill.
Alt+NNew- This shortcut is used to add a new row
Alt+RRemove- This shortcut is used to remove a row
Alt+CCancel- This shortcut is used to cancel the purchase entry.( work as Back button)

Purchase bill listing with demo entry
Purchase bill listing with demo entry

FieldDescriptionNote
Row per pageThis drop-down list is used to view sales invoice entries per page  
Batch actionsThis drop-down list is used to download an excel sheet of the purchase bill.
StatusStatus name: All, Paid, Unpaid, Partially paid, Overdue.
DateThe date picker is used to filter purchase bill date-wise records.
Search The search function is used to find any purchase bill. 
Show/Hide columnsHere two-column is available, Due date & Status 
ActionsHere multiple types of actions are available, Create payment, Edit, View, Delete. 
Create paymentThis action is used to create a payment for the purchase bill.
EditThis action is used to edit the purchase bill.
ViewThis action is used to view the purchase bill.
DeleteThis action is used to delete the purchase bill.