Purchase return

This module is used to create purchase returns ( Debit notes).

Create purchase return (Debit note):

  • Go to the Purchase module in the left sidebar.
  • Click on the Purchase Return button.
  • Click on the Create purchase return button or press the Alt+N key.

Purchase return listing page without demo
Purchase return listing page without demo

Create a purchase return page
Create a purchase return page

Purchase return module with demo entry
Purchase return module with demo entry

FieldDescriptionNote
VendorSelect the vendor for creating a debit note.While you select a vendor, the purchase bill list opens in the sidebar. From there, you can select the bill item to return.
GSTIN/UINWhile you select the vendor, the GST number will be shown here automatically from the ledger.This field is disabled.
PrefixThis field is to write the debit note Prefix.
Debit no.Debit no. is auto-generated.
Debit note dateHere you can write the debit note date.Mandatory field
Billing addressIf you have written the address in the vendor ledger and as soon as you select the vendor, the billing address will be displayed here automatically.Mandatory field
Shipping addressHere you can write the shipping address. If the shipping address is the same as the billing address then click on the “same as billing address” checkbox. 
Billing PincodeAs you select the vendor, the Billing Pincode number will automatically come here from the ledger.Mandatory field
Billing StateAs you select the vendor, the Billing state will automatically come here from the ledger. Mandatory field
Shipping PincodeHere you can write the shipping address Pincode.Mandatory field
Shipping StateAs you write the shipping Pincode, the shipping state will automatically come here.Mandatory field
Checkbox for Transport labels and E-way dataClick this checkbox to add transportation data and E-way data.
LR. no.Here you can write LR. no.
Vehicle no.Here you can write vehicle no.
Transporter nameHere you can write the transporter name.
Transporter doc dateHere you can write the transporter document date.Mandatory field
PRODUCT/SERVICEHere data will be auto-shown from the original purchase bill.
ORG. BILL NOHere data will be auto-shown from the original purchase bill.
ORG. BILL DATE.Here data will be auto-shown from the original purchase bill.
ORG. QTYHere data will be auto-shown from the original purchase bill.
QTYHere you can write the purchase return quantity.Mandatory field
RATE (₹)Here you can write the rate.Mandatory field
GST RATE(%)As you select the item, GST Rate will automatically be shown here from the item master.
CESS(%)
Here you can write the CESS percentage.
AMOUNT (₹)As you write the item name, item quantity, item rate, and discount then the amount will be shown here.
Special notesHere you can write a special note for this debit note.
TDS sectionHere you can select the TCS Section rule.
TDS (%)As you select the TCS Section rule, TCS (%) will come here.
Auto round offThis checkbox is used for the total amount set in the round.
Save & nextThis button is used to save the purchase return and page redirect on the same page.
SaveThis button is used to save the purchase return and page redirect on the purchase return listing page.

Shortcut Description
Alt+SSave & Next – This shortcut is used to save the debit note.
Alt+PSave & Print- This shortcut is used to print debit notes.
Alt+DDiscard- This shortcut is used to discard the debit note.
Alt+CCancel- This shortcut is used to cancel the debit note. ( work as for Back button)