Item

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Items are the Goods or Services that you deal with in your business.

Whenever you create transactions for your customers or vendors, you can add these items and their details will be auto-populated.
On this page, you are able to import the item. we are providing the sample Excel file which you can download, add the details and import the data.

Access Item Module:

Go to the Masters section in the left main menu and select the Item option from the Item Master module.

To create the Item in Munim:

Go to the left sidebar and select the Item option in the Item Master module.
Click on the Create item button or press the Alt+N key.
Enter the Type, Name and other details.
To save the item, click on the Save button or press the Ctrl+Alt+S key.

Field Information for Items:

Field	Description
Type	Here you can create two types of items: Goods, Service or Additional Service.
Name	Write here the name of your Item.
Description	Write the full description of your Item.
Group	Here you can add group in item for filtering in reports.
Category	Here you can add category in item for filtering in reports.
Mfg.Compnay	Here select the Mfg. Company for your item and also you are able to create a new Mfg.Company.
Unit	Here set unit measurement of your product or service.
Secondary Unit	Here you can add a secondary unit for Item.
Conversion Rates	Here you can set the conversion rate of Unit and Secondary Unit.
HSN code	Here write the HSN code for your product or service.
Manage stock	Here you are able to manage normal stock, batch-wise stock, lot-wise stock and Serial-wise stock. By default selected as Normal stock.
Barcode	Here you can set a Barcode for the item by Scan, Typing or Auto generate option.
SKU/Goods Code	Here you can set SKU/Goods code for Items, so you can easily search them while creating Invoices.
Opening stock Qty	Here put the opening stock of your product. if you want to add batch-wise or lot-wise stock then select the batch-wise or lot-wise option.
Opening stock rate	Here, fill in the item rate of one quantity, and it will auto calculate total opening stock value.
Opening stock value	Here, opening stock value will be set auto according to the Stock Qty and stock rate you have added. Opening Stock Qty x Item Rate = Opening Stock Value.
Negative qty allowed	Here set the Negative qty allow for your Item to sell it even if you don’t have added stock of it in the computer.
Low stock warning	This option enables if Negative Qty is disabled. Here set the low stock warning of your product. it uses to remind the low-stock items.
Low stock unit (Qty)	Here set the low stock warning unit(qty) of your product. it uses to remind the low stock items.
Show item in purchase	If you select this checkbox after that you are able to view that item on the purchase module.
Show item in sales	If you select this checkbox after that you are able to view that item on the sales module.
MRP	Here write the current MRP for your item.
Old MRP	Here you can see or set the old MRP of the item
Sales price	Price at which you sell the item to your customers. This price will be reflected in your sales transactions like invoices, sales returns, etc.
Purchase price	Price at which you buy the item from your vendors. This price will be reflected in your purchase transactions like bills, purchase returns, etc.
GST rate(%)	Here set the GST tax rate for your product or service.
Cess enable	Here you are able to add the cess percentage for that item.
Status	Here if you select “Yes” then this Item is showing in all modules and if you select “No” then this Item is not showing in all modules.
Custom Field	Here you can add custom fields for the item

Field Information

How to update GST rate of items in bulk:

We are providing a feature to update item rates in bulk on the item list page.
Here, you can select multiple items at once and update their GST rates simultaneously. For more details, check this link: Item GST rate and MRP update option

Stock Management Batch/Lot wise and Serial wise operation:

Within the Manage Stock section, you can define how your inventory will be tracked and managed. Munim provides multiple stock management methods based on business needs.

You can select from the following options like Normal, Batch Wise, Lot Wise and Serial Wise.

Normal Stock Management

Normal stock management is the simplest method, where items are tracked only by quantity.

Batch / Lot Wise Management

Batch or Lot wise management is used when items are grouped and tracked together based on a common batch or lot number.

Items are managed in groups (batches/lots), Useful for products with expiry dates or manufacturing batches
Helps in tracking stock movement batch-wise, Ideal for industries like pharma, FMCG, and food products
Following the selection of either the Batch Wise or Lot Wise option, the prompt “Do you want to add Batch/Lot wise Opening Stock?” will appear.
If this option is set to yes, click on “Add Batch/Lot wise stock” in the sidebar to input the opening batch stock detail.
Add details like No., Barcode, MRP, Old MRP, Opening Qty/Rate and Value, Sales Price and Purchase price specific for this batch number.

Serial Wise Management

Serial wise management is used when each item needs to be tracked individually. For more details, please check this helpdesk: Serial Number Feature

Each item is assigned a unique serial number and Stock is tracked item-by-item instead of quantity.
Useful for products like electronics, machinery, or high-value goods. Helps in warranty tracking and item-level identification.

How to import items:

Go to the master module from the left sidebar and then select the Item.
Now on this page, click on the Import item button from the top right corner.
Now the import item popup will be shown from which you need to click on the Download sample file.
Here in the downloaded excel file, add the details, save it and upload the file in that pop-up itself.