This module is used for creating quotations.
Here you can add new customers and new items.

Create quotation:

  • Go to the Quotation module in the left sidebar.
  • Click on the Create Quotation / Estimate button or press the Alt+N key.

Create Quotation
Create quotation

FieldDescriptionNote
CustomerHere select customers for creating quotations and can add new customers. Mandatory field
GST INAs you select the customer, the GST number will automatically come here from the account.
Mobile no.If you have written the mobile no in the customer account then as you select customer, the mobile no will automatically come here. here you are able to write your mobile number.
EmailIf you have written an email in the customer account, then the email will automatically come here as you select the customer. otherwise, you need to write the email. 
Billing addressIf you have written the address in the customer account then as you select customer, the Billing address will automatically come here. otherwise, you need to write the billing address. Mandatory field
Shipping addressIf you have written the address in the customer account, then the shipping address will automatically come here as you select the customer. otherwise, you need to write the shipping address.
Quotation no.Quotation No is auto-generated.
Quotation dateThe quotation date is auto-generated, and you can change the quotation date.Mandatory field
Valid tillHere set the valid till date. If the valid till the date is expire then the quotation should be closed.
Product/ServiceHere you can select an item and you can add a new item.Mandatory field
HSN/SACIf you have written the HSN/SAC code in the item master then as you select an item, the HSN/SAC code will automatically come here.
MRPHere you can write the item MRP.
QuantityHere you can write the item quantity.Mandatory field
Rate (₹)Here you can write the item rate.Mandatory field
Exclusive Rate (₹)Here show the exclusive rate.
Discount (%/₹)Here you can write discounts and can apply discounts in two types, first percentage-wise and second amount-wise.
Discount Amount (₹)As you write discount, the discount amount will automatically come here.
CESS (%)Here you can write CESS(%).
GST RATE (%)As you select the item, GST Rate automatically comes here from the item master.
AMOUNT (₹)As you select the item, write item quantity, item rate, and discount then the amount will show here.
Special notesHere you can write a special note for this invoice.
Auto round off This checkbox is used to set the round-off amount of the total amount.
Save & nextThis button is used to save the quotation and page redirect on the same page.
SaveThis button is used to save the quotation and page redirect on the quotation listing page.
Field information

Shortcut Description
Alt+SSave- This shortcut is used to save the quotation.
Alt+NSave & Next- This shortcut is used to save the quotation and page redirect on the same page.
Alt+PSave & Print- This shortcut is used to print the quotation.
Alt+DDiscard- This shortcut is used to discard the quotation.
Alt+ANew- This shortcut is used to add a new row.
Alt+RRemove- This shortcut is used to remove a row.
Alt+CCancel- This shortcut is used to cancel the quotation entry. ( work as for Back button)
Shortcut information

FieldDescription
ExportThis button is used to download an excel sheet of the quotation.
Print SettingHere you can manage Quotation Print setting.
Create QuotationHere you can click to create a new Quotation.
FilterHere you can create many filters for Quotations.
Show/Hide columnsThis button is used to show the hidden column search field.
ActionsHere multiple types of actions are available like creating invoice, Create challan, Edit, View, Cancel, and Print.
Create invoiceThis action is used to create an invoice for the quotation.
Create ChallanThis action is used to create a Delivery challan for the quotation.
Create ReceiptThis action is used to create a receipt for the quotation.
EditThis action is used to edit quotations.
ViewThis action is used to view quotations.
PrintThis action is used to print quotations.
CancelThis action is used to cancel the quotation.
StatusDetails
PendingThis status will identify the entry as pending, As any Invoice is not created through this Quotation.
Close This status will identify the entry as closed, As the Valid till date added in Quotation has crossed.
Partially doneThis status will identify the entry as partially done, As Half or Partly Invoice is created through this Quotation.
CancelledThis status will identify the entry as cancelled as if the user has cancelled manually.