Purchase order

This module is used to create purchase orders. Here, you are able to add new customers and new items.

Watch the Video Tutorial:

For a step-by-step guide, watch the video below:

Create purchase order:

• Go to the Purchase Order option in the Purchase module available in the Transaction section in the left menu sidebar.
• Click on the +Create purchase order button or press the Alt+N key.

Field	Description
Vendor	Here you can select a vendor for creating a purchase order. You can also add a new vendor.
GST IN	As you select the vendor, the GST number will automatically come here from the ledger.
Mobile no.	If you have written the mobile no in the vendor ledger, then by selecting the vendor, the mobile no will automatically come here, or you need to write the mobile no.
Email	If you have written an email in the vendor ledger then as you select vendor, the email will automatically come here. otherwise, you need to write the Email.
Billing address	If you have written the address in the vendor ledger then as you select vendor, the Billing address will automatically come here. otherwise, you need to write the billing address.
Shipping address	Here you can write the shipping address. If the shipping address is the same as the billing address then click on the “same as billing address” checkbox.
PO No.	The purchase order(PO) number is auto-generated.
PO date	The PO date is auto-generated, and you can change the PO date.
Product/Service	Here you can select an item and can add an item.
Quantity	Here you can write the item quantity.
Rate (₹)	Here you can write the item rate.
Discount (%/₹)	Here you can write discounts and apply discounts in two types, first percentage-wise and second amount-wise.
GST Rate (%)	Here you can select the GST rate.
AMOUNT (₹)	As you write item name, item quantity, item rate, and discount then the amount will show here.
Special notes	Here you can write a special note for this purchase order.
Auto round off checkbox	This checkbox is used to set the round-off amount of the total amount.
Save & next	This button is used to save the Purchase order and page redirect on the same page.
Save	This button is used to save the purchase order and page redirect on the purchase order listing page.

Shortcut	Description
Alt+S	Save- This shortcut is used to save the purchase order.
Alt+N	Save&next- This shortcut is used to save the purchase order and page redirect on the same page.
Alt+D	Discard- This shortcut is used to discard the purchase order.
Alt+A	New- This shortcut is used to add a new row.
Alt+R	Remove- This shortcut is used to remove a row.
Alt+C	Cancel- This shortcut is used to cancel the purchase order entry. ( work as for Back button)
Alt+P	Save & Print: This shortcut is used to Save & Print the entry.

Field	Description
Export	This drop-down list is used to download an excel sheet of the purchase order.
Print Setting	Here you can change print setting of the Purchase Order
Create Purchase Order	Here you can create new Purchase Order
Show/Hide columns	This button is used to show the hidden column. here two-column is available, PO no. & Status
Actions	Here multiple types of actions are available like Edit, View, Print, and Cancel
Edit	This action is used to edit purchase orders.
Create Bill	Once PO is Approved, You can create a Purchase Bill of it by clicking this.
View	This action is used to view purchase orders.
Print	This action is used to print the purchase order.
Copy PO	This action is used to create a new PO with same details.

Status	Details
Open	This status will identify the entry as Open, As this Purchase Order is yet to be approved and Purchase Bill of this entry has not been created.
Cancelled	This status will identify the entry as Cancelled, As this Purchase Order has been cancelled by user.
Approved	This status will identify the entry as partially done, As this Purchase Order has been Approved and now user can create a Purchase Bill from it.
Rejected	This status will identify the entry as Rejected, As this Purchase Order has been rejected.

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