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The Serial Number / IMEI Management feature in Munim helps you track each item individually, monitor warranty details, and maintain stock with 100% accuracy. It also allows you to print and scan serial numbers for faster invoicing.
Follow the steps below to use this feature:
Enable Product Serial/IMEI Number Feature
- Go to Settings > General Settings > Inventory tab. Here, check the Manage Product Serial / IMEI No. option
- Enable this option to create and manage items Serial/IMEI number-wise.
- Once enabled, serial number related options will be available in the item master.
- Here, you can rename it according to your requirement at the module level.
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Create Item with Serial/IMEI Number Tracking
- Navigate to Item Master > Item > Create New Item.
- In the Manage Stock section, choose the Serial-wise option.
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- You will also see the question: Do you want to add serial wise opening stock?
- If you already have stock with you for that item, then you can add it as an opening by clicking Yes.
- Now click Add Serial / IMEI No. If you want to add opening stock with serial numbers.
Add Serial Numbers in Opening Stock
- On clicking Add Serial / IMEI No., a pop-up opens.
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- Here you have to enter:
- Serial Number, Warranty Type, Warranty Period
- Use Add Row to add multiple serial numbers.
- Click Save to add all serial numbers.
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- After adding serial numbers, fill the Opening Stock Rate field by adding the product rate.
- The Opening Qty will already be auto-filled by the serial number you have already added.
- The system will automatically calculate Opening Stock Value = Qty × Rate.
- Also, you have the option to utilise the “Negative Qty Allowed” setting to create sales invoices even without adding stock.
- Click Save to complete the item creation.
Add Purchase Bill with Serial Number
- Go to the Purchase Bill Module.
- When selecting a Serial Number-wise item, a Serial Number field will appear.
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- Enter the serial numbers and other details of purchased items, then click the Add button. Click Save to add it to the Purchase Bill.
- Save the Purchase Bill to add them into the stock with new serial numbers.
Add Sales Invoice with Serial Number
- Go to the Sales Invoice Module.
- When selecting a Serial Number-wise item, a Serial Number field will appear with the available serial numbers.
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- Select the serial numbers from the dropdown and add other required details of the item.
- Also, you can scan the Serial/IMEI No. available on the item to fetch that item with the serial number automatically.
- (Optional) If the “Negative Qty Allow” option is selected within the item settings, you may click on the Serial No. icon to add a new serial number for sales transactions. The item stock will then be displayed as negative in reports.
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- Fill in the new Serial/IMEI number details and then click the Add button. Click Save to add it to the Sales Invoice.
- Following the addition of an item with the Serial/IMEI number, saving the Sales Invoice will result in the removal of that specific serial number’s stock from inventory.
Edit Serial Numbers details from Item List
- Go to the Item List Page from the Item Master module.
- In the Action Menu dropdown, select Edit Serial No. option for the particular Serial/IMEI number-wise Item.
- A sidebar will open, enabling the editing and updating details of the serial/imei number for each available stock of the item. You can also check the stock mode type here.
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- Save changes to keep records accurate.
Adjust Serial Numbers in Stock Adjust Module
- Go to the Stock Adjust Module.
- While adding/reducing stock, click the Serial Number icon beside the Adjust Qty field.
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- Here you can add or reduce stock according to your Physical Stock available:
- Add new serial numbers (when increasing stock).
- To add a new serial number, select the “+” within the Adjust Qty field, and then click on the serial number icon to access the pop-up window and Add a new serial number.
- Remove available serial numbers (when decreasing stock).
- To remove the serial number, select the “–” within the Adjust Qty field, and then click on the serial number icon to access the pop-up window and select the serial number you want to remove.
- Add new serial numbers (when increasing stock).
- Save to finalise stock adjustments.
Print Serial / IMEI Numbers as Barcode Stickers and use them in Sales Invoice
- Instead of printing Barcode numbers, Munim also allows you to print Serial/IMEI numbers.
- Go to the Barcode Print Module to generate and print stickers for your items.
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- Those stickers can be put on the products and used when making sales invoices by scanning.
- The user has the option to select either barcode or Serial/IMEI numbers for printing by selecting the “Print Serial/IMEI No.” option, provided that both number types have been added.
- Now, while creating a Sales Invoice, you don’t need to manually search for items.
- Simply scan the Serial/IMEI sticker printed earlier. The system will auto-select the product with that exact serial number.
- This ensures faster billing, error-free selection, and accurate stock deduction.
Serial Number Reports & Tracking
- Munim provides reports to track items serial number-wise.
- Go to Reports > General Report > Serial No. Report.
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- You can view in this report:
- Which Invoice has which serial/IMEI number (sales tracking).
- Warranty details of each item with Doc. Date, Warranty Type and Warranty Period.
- Stock Status serial number-wise with the Status column.
- These reports help in after-sales support, warranty claims, and returns.
Invoice Print with Serial/IMEI Numbers
- When you generate and print a Sales Invoice that contains Serial/IMEI-managed items, the Serial/IMEI numbers will automatically be displayed below the item details.
- This ensures that both you and your customer have a clear record of which serial/IMEI numbers were sold.
- Example layout in the invoice print:
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- This makes invoices more professional and provides customers with a valid proof of purchase for warranty and after-sales support.
Key Benefits of the Serial/IMEI Number Feature in Munim
- ✔ Track items individually by serial number/IMEI.
- ✔ Manage warranty periods and replacements with ease.
- ✔ Print Serial/IMEI stickers instead of barcodes.
- ✔ Scan serial/IMEI codes directly in invoices for fast billing.
- ✔ Prevent duplicate or missing serial number entries.
- ✔ Maintain accurate stock records even after adjustments.
- ✔ Easy search & reporting for after-sales service.
With Munim’s Serial Number / IMEI feature, your inventory management becomes smarter, faster, and completely error-free — from purchase to sales to after-sales service.
